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ADMINISTRATIVE ASSISTANT/BOOKKEEPER

Results-driven and highly dedicated professional with solid experience as an administrative assistant and bookkeeper and a proven leader in progressively dynamic and challenging positions. Highly motivated, dependable, and demonstrates professionalism in handling various organizational functions and office management strategies critical to organizational success with proven ability to thrive in busy environments with positive results. Innovative and reliable individual with proven ability to achieve organizational goals while displaying effective multi-tasking and time management skills Excellent analytical skills with keen attention to detail, ability to analyze situations, and research information to develop sound and ethical business solutions A team player with effective interpersonal and communication skills, fluent in Spanish, adept at building productive relationships and building rapport with a diverse set of individuals.
Core Competencies
Operations Management • Work Flow Administration • Administrative Functions • Deposit Processing • Client Relationship Management • Customer Service • Cost Analysis • General Ledger • Training & Development

PROFESSIONAL EXPERIENCE

Saudi Aramco NAWR Community Services Dept., Ras Tanura Saudi Arabia 2008 – Present
Executive Administrative Coordinator
Developed established office procedures and manuals including Normal Operating Procedures and Emergency Action Plans for all community areas of the Recreation Unit such as swimming pools, gyms and community projects. Trained staff and implemented manual procedures. Collaborated with Supervisor’s and Sr. Management to develop job descriptions for current office positions. Maintained employee’s records. Arranged training schedules and weekly teamwork communication meetings. Coordinated with volunteer company led Self Directed Groups to address ongoing strategies for development and concerns for upcoming events. Planned purchases of material of each group. Handled set up and created schedules to ensure successful implementation of Community Services Projects. Created shared calendars for all units. Created organizational charts, diagrams and presentations for Management. Attended Board Committee Meetings, created, and provided minutes to all members peers. Updated all 28 Community web pages on a monthly basis. Compiled company statistics and data under requirements of the Section Head and Administrator. Performed yearly forecast budgeting for special events, facilities upgrades and materials. Collected all service income, prepared deposits and maintained general accounting principles. Handled press releases and published quarterly newsletter and weekly notice of events. Performed monthly Cost Analysis Reports from SAP system and Excel Spreadsheets.
Saudi Aramco Ras Tanura Competitive Swim Program, Ras Tanura Saudi Arabia 2002 – 2008
Administrative Coordinator/Head Coach
Created training program to facilitate swimmers to compete in Regional and National competitions. Maintained accurate time keeping records for each athlete. Coordinated, implemented and executed travel plans, meet lineup, entry forms and compliance.
Spalding Enterprises, Louisville KY 1996 – 1997
Full Charge Bookkeeper
Developed system for financial transactions, established chart of accounts and defined bookkeeping policies and procedures. Maintained accounts payables, receivables, and payroll accounts, verified, allocated, and posted all transactions. Reconciled entries to balance accounts. Balanced general ledger by preparing a trial balance and reconciling entries. Filed documents to maintain historical records. Prepared financial reports, collected, analyzed, and summarized account information and trends. Handled payment for payroll taxes in compliance with federal, state, and local legal requirements.
Environmental Alliance and Harp Cont., Toledo OH 1994 – 1996
Accounting/ Administrative Assistant
Updated accounting system from manual to computer accounting program. Handled accounts receivables and payables, reconciled bank accounts and balanced General Ledger accounts. Filed new job permits with the EPA, federal 941, state, and local Payroll taxes and workers compensation claims. Performed job costing for all department projects for budget purposes, handled purchasing of company equipment and managed billing and collections.

EDUCATION AND CREDENTIALS
Basic Accounting & Business Classes, 1994-1996
University of Toledo
Psychology Studies, 1992-1993
University of Ashville
General Studies, 1990-1991
Odessa Community College

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