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EXECUTIVE/ADMINISTRATIVE ASSISTANT

Results-driven and highly dedicated administrative professional with solid experience in the administration of accounts, general office operations and data management and a proven leader in progressively dynamic and challenging positions. Highly organized, efficient and skilled in a variety of office support tasks. Highly motivated, dependable, and demonstrates professionalism in handling various organizational functions and administrative support critical to organizational success with proven ability to thrive in busy environments with positive results. Innovative and reliable individual with proven ability to achieve organizational goals while displaying effective multi-tasking and time management skills. Enthusiastic individual and an excellent communicator, recognized ability to establish and maintain effective working relationships across cross-functional teams and diverse individuals at any levels and build strategic relationships with clients

Core Competencies
Organizational Leadership • Work Flow Administration • Records Management • Client Relationship • Interdepartmental Coordination • Administrative Functions • Daily Operations Management • Customer Service • Schedule Management

PROFESSIONAL EXPERIENCE

Credit-Suisse Securities 2007- 2012
Administrative Support and Client Services
Oversaw daily operations and performed various administrative functions such as coordinating schedules, creating and distributing reports, creating power point presentations and booking of all domestic and international travel. Audited and prepared payment and expense reports. Handled all inbound and outbound clients/customer/broker calls and addressed all inquiries and concerns related to commissions, payments and all IT issues for all four sectors including Canada, Fixed Income, Americas and Private Banking. Validated all new vendor and broker and conducted audit on all charges to ensure all conducted research and charges are compliance with SEC. Served as custodian of all confidential agreements. Managed updates and ensured compliance for all departmental distribution procedures and staff.

Contract Positions 2002 – 2007
Credit-Suisse Securities Administrative Support – Client Services
Managed daily operations, coordinated schedules and handled booking for all domestic and international travel. Prepared audit expense reports and answered all inbound and outbound clients/customer/broker calls. Responded to all questions and concerns regarding commissions, payments and all IT issues for Canada, Fixed Income, Americas and Private Banking. Acted as custodian of all confidential agreements.

Sanofi-Aventis start-end-date
Technical Resource Support and Administrative Coordinator
Created and managed departmental training schedules for all onsite classes. Administered Censeo Assessment to Sales Force Trainees. Assisted Director of Technology in managing and planning projects for the department.

Johnson & Johnson Pharmaceutical Services start-end-date
Board Executive Assistant
Collaborated with all senior management on confidential business matters. Prepared audit expense reports and oversaw departmental expenditures and budget.

Team Staff, Inc.
Executive Assistant to President and Chief Executive Officer
Coordinated daily schedules such as conferences and meetings. Conducted Ad hoc MS Office training on MS Office Suite. Performed audit expenses and handled departmental expenditures. Prepared financial reports and presentations for the annual report. Managed special projects as assigned.

Central NJ Jewish Home for the Aged 1999 – 2002
Administrative Assistant to Chief Operating Officer
Managed daily operation, coordinated schedules and arranged conference. Managed event calendar for the entire facility. Validated physicians credentials to ensure compliance with all mandated AMA, state and federal legislations. Assisted Human Resources in screening all potential candidates, conducted employee background checks and employment Verification. Performed employee orientation and supported Human Resources on all employee related payroll issues and concerns. Managed all facility-wide policies and procedures as mandated by state and federal legislation.

EDUCATION AND CREDENTIALS
Middlesex County School of Nursing | AMA Course Training

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