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ADMINISTRATIVE ASSISTANT

Results-driven and highly dedicated administrative professional with solid experience in the administration of accounts, general office operations, customer service and data management and a proven leader in progressively dynamic and challenging positions. Highly motivated, dependable, and demonstrates professionalism in handling various organizational functions and office management strategies critical to organizational success with proven ability to thrive in busy environments with positive results. Innovative and reliable individual with proven ability to achieve organizational goals while displaying effective multi-tasking and time management skills. Excellent analytical skills with keen attention to detail, ability to analyze situations, and research information to develop sound and ethical business solutions A team player with effective interpersonal and communication skills, fluent in Spanish adept at building productive relationships and building rapport with a diverse set of individuals.

Core Competencies
Administrative Functions • Customer Service • Schedule Management • Organizational Leadership • Invoicing/Collections
Interdepartmental Coordination • Bookkeeping • Time Management • Account Payable/Receivables • Inventory Management

PROFESSIONAL EXPERIENCE

Falcon Properties, Inc, Manhattan • NY 6/2011 – Present
Executive Administrative Assistant
Performed receptionist duties such as greeting public, receiving messages, answering incoming phone calls and referring customers to appropriate staff members. Prepared outgoing mail for pickup by postal service or overnight courier. Organized mail eliminated junk mail and identified mails with highest priority. Purchased office supplies, filed documents, generated photocopies, sends, and receives faxes. Scheduled appointments and coordinated staff meetings. Handled data entry tasks and performed errands. Arranged leases to be signed and prepared all daily deposits as well as leases for new tenants. Disbursed collected money performed basic bookkeeping and complete banking transactions.

NYB International, Long Island • NY 8/2010 – 4/2011
Administrative Assistant/ Book Keeping
Handled Account Payables including purchase order, invoice entries, credit entries, check cut, and reconciliation of individual vendor balance with the general ledger, solving disputes and reporting. Managed accounts receivables including customer invoicing, refund and/or charge back entries, factoring entries, receiving payment, deposit inventories, reconciling individual customer balance with general ledger. Monitored credit, collection, and various reports. Prepared general journal entries relating to adjustment, correction and closing entries, and reconciliation of the general ledger balances with sub accounts/ledger. Handled Inventory management and accounting tasks, physical inventory and reconciliation. Delivered products and service costing using job, batch, process and standard costing wherever applicable. Assigned in shipping UPS, invoicing, data entry and answering phones.

CAD Industries LLC, DBA 12/2009 – 5/2010
Receptionist
Answered phone calls and managing mail in a 20-employee company engaged in apparel manufacturing. Responded to email and fax inquiries. Replied to products inquiries over telephones and provides leads to marketing force. Applied cash receipts, debit payments, bank deposits, and collections and established credit lines. Handled customer complaint calls and A/R billing disputes.

Meadows Pines Ventures LLC, Phoenix • AZ 2/2006 – 11/2009
Regional Property Manager
Managed marketing/leasing staff to ensure goals is met for three different properties. Assessed credit and rental history of all new applicants, verified all income of applicants. Evaluated rental applications for approval or denial and solved employee and resident issues. Prepared all journal entries, bank deposits, and security deposits process. Handled all on-site collections, filed necessary legal documents for non-payment of rent. Guaranteed all maintenance is performed in a timely manner. Evaluated bids for contract services. Provided recommendations for renewal and or termination of vendor contracts. Delivered weekly payroll documents and the required financial and occupancy reports to owners. Assisted property management requests of clients for 536 rental units.

OTHER EXPERIENCES (2004-2006)

The Pines of Camelback DBA/Bayberry LLC Property Manager 3/2004 – 2/2006
El Leon Distributors LLC Accounts Receivable/Office Assistant 12/2002 – 8/2003

EDUCATION AND CREDENTIALS

Degree Title, Year Graduated
University Name, State

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