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EXECUTIVE ASSISTANT / ADMIN

Multifaceted and goal-oriented professional with valuable experience in office management, executive management assistance, customer service, and key business functions including operations management, HR, administration, and training. Highly organized and detailed, adept at providing administrative direction and business office operational strategies critical to organizational success with a high sense of diligence and ability to effectively multi-task several complex assignments with tight deadlines. Self-starter, with a team-oriented attitude possessing strong analytical and interpersonal skills coupled with excellent written and oral communication skills.

• 8 years of Active Duty Naval Service
• Extensive knowledge of Department of Defense (DoD) directives, security concepts and measures to mitigate or reduce security deficiencies.
• Proficient in physical security operations, law enforcement training, interagency relations, force protection, security administration, physical security intrusion, duress alarms, and closed circuit television cameras.

Core Competencies
Operations Management & Administration • Reports Preparation • Risk Management • Administrative Functions
• Travel Arrangements • Schedule Management • Documentations • Database/Records Maintenance

PROFESSIONAL EXPERIENCE

Department of Defense Agency • Washington, DC 11/2012 – Present
Program Management Analyst
Assist with governance of enterprise IT services. Coordinate and facilitate governance board and committee meetings, including scheduling agendas, briefings, and action items.
Key Highlights:
• Track and manage all governance-related action items assigned through closing phase, ensuring all requirements are met by interfacing with all ITA support elements.
• Develop project summary charts to track customer requirements and requests
• Prepare briefing packages; coordinate, collect, review, validate and compile information from a variety of sources.

Express Employment – Pentagon Force Protection Agency • Washington, DC 09/2008 – 11/2012
Executive Administrative Specialist/Program Analyst
Oversee all office functions; manage integrated tracking systems, work operations and activities of the division. Perform daily and long range planning necessary to provide responsive support to the division. Handle any modifications in schedules to meet deadlines. Schedule and perform risk analysis to identify the risk of loss or misuse and theft of government owned resources for all organizational elements and tenant activities.

Key Highlights:
• Assist the Director, Deputy Director and Division Chief (Security Services Directorate) in the allocation and efficient use of administrative resources. Manage division personnel allocations, employment ceilings, and vacant positions. Assess program documents and workload data to forecast staffing requirements. Prepare manpower submissions, and develop annual funding reports.
• Function as the division internal Management Control Program Administrator. Handle the Directorate Management Control Plan. Ensure that all required training and evaluations are accomplished on time. Document and track identified material weaknesses until corrections have been completed.
• Maintain the division overall compliance with program objectives for the Security Service Directorate. Handle the safety of sensitive and classified information, personnel, facilities, resources and other processes against criminal, terrorist and hostile intelligence activities.
• Delegated as a technical authority on security matters affecting the facility and Pentagon Reservation jurisdictional areas. Plan and execute security policy. Oversee the implementation of the Pentagon Remote Delivery Facility physical security program. Conduct various physical security inspections.
• Monitor closed circuit television (CCTV) in support of safety and situational awareness related to Pentagon security procedures. Track all intrusion detection systems, duress alarm and access control devices. Assess the level of emergency response and coordinate with police regarding response to chemical, biological, radiological and nuclear threats.
• Developed the statistical database used by the Pentagon Remote Delivery Facility. Generate documents on findings and reports of corrective actions. Perform follow-up inspections and inform responsible management officials. Prepare Security Information Bulletins for distribution to all employees.

United States Navy 06/1998 – Present
Executive Assistant
Handle Yeoman duties throughout various Navy commands. Perform administrative functions including maintaining service records, processing personnel receipts and transfers, security clearance, awards, advancement and promotion, non-judicial punishments, courts-martial, reenlistments, separations, data base management, performance evaluations pay and personnel matters. Deliver functional training/assistance during command grooms, assist visits, or remote technical assistance through email and telephone.
Key Highlights:
• Manage several duties as Official Mail Orderly and Automated Travel Orders System (ATOS) clerk; prepared directives and publications.
• Serve as Yeoman and Functional Analyst during installation of the Relational Administrative Database Management (R-ADM) Application.
• Instrumental in the technical compatibility and quality assurance testing of several versions of the R-ADM Application. Train the ship’s administrative personnel and basic users to use the R-ADM Application. Export training, advancement and personnel qualifications standard data from the R-ADM application and transfer the data to the NTMPS help desk;
• Enhance R-ADM application using the Software Maintenance Tracking System (SMTS); Review, analyze and prioritize change proposals submitted by Fleet users recommending changes to functions within the Application.

OTHER RELEVANT EXPERIENCES
Plaza Personnel – National Defense University • Washington, DC 08/2007 – 08/2008
Executive Assistant/Travel Specialist

MSTI/Comptroller of the Currency 06/2007 – 08/2007
Supply Tech

EDUCATION AND CREDENTIALS

Bachelor of Science in Business Administration (Project Management), Currently Attending
Colorado Technical University (CTU) – Colorado Springs, CO

TRAINING
Professional Writing & Composition; Colorado Springs, CO, 2010
Professional Communication; Colorado Springs, CO, 2010
Principles of Business; Colorado Springs, CO, 2009
Business Math; Colorado Springs, CO, 2009
Business Algebra; Colorado Springs, CO, 2009
Customer Service Training Course; Norfolk, VA, 2005
Human Dynamics Management; Boca Raton, FL, 2004
Relational Administrative Database Management; Norfolk, VA, 2003

TECHNICAL SKILLS
Microsoft Office Suite: Word, Excel, PowerPoint; Agency Database; SharePoint

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