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VIRTUAL ASSISTANT / ADMIN

Dynamic and results focused with extensive experience in providing virtual secretarial and administrative services including data entry, accounting, making travel arrangements, reports preparation, and office management. Self-motivated and highly reliable, with impressive telephone etiquettes, able to deliver excellent and satisfactory customer service, externally and internally. Highly organized and detailed, skilled at providing administrative direction and business office operational strategies, able to maintain customer confidentiality, and maintains quality of work under rigorous pressure and tight deadlines. Proactive with excellent interpersonal and communication skills, adept in working with different personalities as well as working on own initiative.

ADMINISTRATIVE SKILLS

Documentation: Data entry, typing (80 wpm), shorthand (35 wpm), business law and grammar
Dictaphone transcription, Medical Terminology and Medical Transcription
Notary Public of Massachusetts, Notary Public of North Carolina
Legal key operations, preparation of legal forms, medical and real estate forms

Software: Microsoft Office Suite: Word: Excel, Access, PowerPoint; Open Office
Kingsoft; Google Docs; Google Apps; Linux based programs such as Libre Office
Time Entry Systems: Javelin Time Entry System, CMS Time Entry System, Softsolutions, iManage
Medical Note Systems: Best Notes; Cerner, Co-Path, Patient Links, Invision System
(RCO/SMS/Siemens/Rumba), SAP R/3, In-Magic Database
Bookkeeping: QuickBooks
Website: Wordpress, WebEx, online research
Email & Calendar Programs: Google, Microsoft Outlook; Lotus Notes

CAREER SKILLS & HIGHLIGHTS

• Assist in handling corporate tasks; perform administrative support, business management, and various office functions.
• Organize and prepare day-to-day correspondence including email accounts and voice messages.
• Manage, plan and organize company calendar; organize all business travel arrangements, prepare and distribute agendas and itineraries.
• Schedule workshops, seminars and presentations; arrange for meetings and conferences, and coordinate membership and subscription.
• Handle billing, administer payroll, and analyze financial and operational data with QuickBooks.
• Develop a variety of high quality reports, written agreements, contracts, memos, letters, and other documents including PowerPoint presentations.

PROFESSIONAL EXPERIENCE

Virtual Executive Assistant Georgi Educational & Counseling Services, LLC • NC 2009 – Present
Virtual Personal Assistant Dr. Rose-Mary Boustany • American University & Duke University 2005 – Present
Virtual Admin Assistant Jeff Georgi and Associates, LLC • Durham, NC 2008 – 2010

OTHER RELEVANT EXPERIENCES
Administrative Assistant National Humanities Center • Durham, NC 2008 – 2009
Law Library Assistant Kilpatrick & Stockton Law Firm • Raleigh, NC 2007 – 2008

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